HUD plans to release TRACS 2.0.3.A on Aug. 1, 2017 with a three-month implementation timeframe.

In 2003, HUD published a revised version of HUD Handbook 4350.3; Occupancy Requirements of Subsidized Multifamily Housing Programs (HUD 4350.3 REV-1), and OMB mandated reporting changes to Ethnicity and Race categories. In 2004, HUD published HUD 4350.3 REV-1, CHG-1 that included clarification of eligibility rules for mixed families.  In 2007, HUD published HUD 4350.3 REV-1, CHG-2 making many clarifying changes. In 2009, HUD published HUD 4350.3 REV-1, CHG-3 making further clarifying changes. In 2013, HUD published HUD 4350.3 REV-1, CHG-4 making additional changes. HUD’s multifamily housing business partners are required to demonstrate compliance with these requirements through the data they submit to HUD by way of TRACS. The requirements in this document modify TRACS to permit HUD’s business partners to comply with the regulations, and to enable TRACS to validate the submitted data within the limits of the legacy data model.  Contract uncertainties and funding issues have compromised TRACS’ ability to promptly respond to the Handbook revisions.

Implementation of TRACS Release 2.0.3.A will require a three-month, minimum, transition period during which TRACS and CAs will receive data under both the Release 2.0.2.D and Release 2.0.3.A formats.  System modifications will be required to facilitate the Release 2.0.3.A transition, and database table conversions will be required to provide a stable platform for continued operations.

Comparison with the TRACS 2.0.2.D requirements: The scope of work outlined below is less than that needed for TRACS 2.0.2.D.  The big difference between TRACS 2.0.2.D and 2.0.3.A is in the level of risk involved. 2.0.3.A is much lower risk.  With 2.0.2.D, among other things, major changes were made to the voucher system of  records with the addition of new Section 3, Section 4 and Section 7 records. There is nothing comparable to these changes in 2.0.3.A.

We will cover:

• TRACS Operating Tips
• MAT Tenant System Record Formats & Definitions
• MAT Voucher/Payment Record Formats & Definitions
• The old Chapter 9 from the 4350.3
• Calculation Guidelines
• MAT15 Address Record Specification
• Baseline Requirements
• New Subsidy Types
• Updated and New Calculations

Who will Benefit:

• Property Managers
• Property owners
• Compliance Staff
• Housing Authority Staff